Microsoft 365 licences
Microsoft 365 licence guides
Nine short guides on finding and reducing unnecessary Microsoft 365 licence cost, without weakening security.
In short
Where should I start?
Begin with licence optimisation for the big picture, then use the cost check for a quick estimate and the audit or review when you need evidence. Check security before you change any plan.
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Microsoft 365 licence optimisation
It is matching the licences you pay for to what people actually use. That means finding inactive, duplicate and over-specified licences, then changing them safely, with security checked before anything is downgraded.
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Reduce Microsoft 365 licence costs
Find the seats that are not earning their keep: inactive, duplicate and over-specified licences. Put a cost on each, check security before changing anything, and make the changes at a point in the contract where they take effect.
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Microsoft 365 licence cost check
A quick comparison of what you pay for against what is assigned and used. It shows where money sits and which licences deserve a closer look, before you commit to a full audit.
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Unused Microsoft 365 licences
Every assigned licence is billed whether or not anyone uses it. Leavers, one-off accounts and people who changed role leave paid seats behind, and the cost repeats every month until someone removes them.
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Microsoft 365 licence audit
A structured check of every licence in your tenant against evidence of use. It records, for each licence, who has it, what it costs, whether it is used and what you decided, so every change can be explained.
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Microsoft 365 cost optimisation for SMEs
Review who has which licence, remove what is unused, and match each group of people to the plan they actually need. Do it before renewal, and keep security features in view while you do.
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How to reduce Microsoft 365 costs
Work out what you pay for, find what is not used or not needed, change it safely and at the right time, then check the invoice. Licences are usually the first place to look, followed by plan fit and add-ons.
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Microsoft 365 licence review
A regular look at whether your licences still fit your business: who has what, whether it is used, and whether the plan is right. It is lighter than an audit and meant to be repeated.
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Microsoft 365 licence management
The ongoing routine of assigning, changing and removing licences as people join, move and leave, and keeping a clear view of what you pay for. Good management stops waste building up in the first place.
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Innoligo is an authorised Microsoft CSP partner. These pages are general information and apply whoever you buy your licences from. Microsoft changes its plans, prices and admin screens, so check Microsoft's own pages for current detail. Microsoft, Microsoft 365, Entra and Copilot are trademarks of the Microsoft group of companies; these pages are independent and are not published or endorsed by Microsoft.
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